![]() Video: How to use VLOOKUP for exact match Approximate match example The formula in H6 to find Year, based on an exact match of movie title, is: =VLOOKUP(H4,B5:E9,2,FALSE) // FALSE = exact match This makes sense when you have a unique key to use as a lookup value, for example, the movie title in this data: In most cases, you'll probably want to use VLOOKUP in exact match mode. Note: You can also supply zero (0) for an exact match, and 1 for approximate match. Tip: always supply a value for range_lookup as a reminder of expected behavior. =VLOOKUP(value,table,col_index,FALSE) // exact match =VLOOKUP(value,table,col_index,TRUE) // approximate match Set range_lookup to FALSE to force exact matching: =VLOOKUP(value,table,col_index) // approximate match (default) This means approximate match is the default behavior, which can be dangerous. Important: range_lookup is optional defaults to TRUE. When range_lookup is FALSE, VLOOKUP performs an exact match, as in the example above. A good example of this is using VLOOKUP to calculate grades. The word "range" in this case refers to "range of values" – when range_lookup is TRUE, VLOOKUP will match a range of values rather than an exact value. VLOOKUP has two modes of matching, exact and approximate, controlled by the fourth argument, range_lookup. To lookup values to the left, see INDEX and MATCH, or XLOOKUP. VLOOKUP can only look to the right. In other words, you can only retrieve data to the right of the column that holds lookup values: Above, the references are relative to make them easier to read. Note: normally, we would use an absolute reference for H3 ($H$3) and B4:E13 ($B$4:$E$13) to prevent these from changing when the formula is copied. =VLOOKUP(H3,B4:E13,4,FALSE) // email address For example, the column index to retrieve the first name below is 2:īy changing only column_index_num, you can look up columns 2, 3, and 4: =VLOOKUP(H3,B4:E13,2,FALSE) // first name To get a value from a given column, provide the number for column_index_num. When you use VLOOKUP, imagine that every column in the table_array is numbered, starting from the left. Video: How to use VLOOKUP VLOOKUP is based on column numbers To look up horizontal data, you can use HLOOKUP, INDEX and MATCH, or XLOOKUP. For example, to get the name for order 1004, the formula is: =VLOOKUP(1004,B5:F9,4,FALSE) // returns "Sue Martin" ID, Amount, Name, and State for any order. With the Order number in column B as the lookup_value, VLOOKUP can get the Cust. The purpose of VLOOKUP is to look up information in a table like this: See below for more information on matching. Important: range_lookup is optional and defaults to TRUE, so VLOOKUP will perform an approximate match by default. If range_lookup is FALSE, VLOOKUP will perform an exact match. If range_lookup is TRUE, VLOOKUP will perform an approximate match. Finally, range_lookup controls match behavior. The column_index_num argument is the column number of the value to retrieve, where the first column of table_array is column 1. The first column of table_array must contain the lookup values to search. Lookup_value is the value to look for, and table_array is the range of vertical data to look inside. ![]() VLOOKUP takes four arguments: lookup_value, table_array, column_index_num, and range_lookup. ![]() The key to using VLOOKUP successfully is mastering the basics. In addition, VLOOKUP's default matching behavior makes it easy to get incorrect results. This makes it hard to use VLOOKUP with multiple criteria. Unlike INDEX and MATCH (or XLOOKUP), VLOOKUP needs a complete table with lookup values in the first column. On the bad side, VLOOKUP is limited and has dangerous defaults. Using VLOOKUP successfully is a rite of passage for many Excel users. For new users in particular, it is immensely satisfying to watch VLOOKUP scan a table, find a match, and return a correct result. On the good side, VLOOKUP is easy to use and does something very useful. VLOOKUP is probably the most famous function in Excel, for reasons both good and bad. Vertical data | Column Numbers | Only looks right | Matching Modes | Exact Match | Approximate Match | First Match | Wildcard Match | Two-way Lookup | Multiple Criteria | #N/A Errors | Videos Introduction VLOOKUP supports approximate and exact matching, and wildcards (* ?) for partial matches. ![]() Lookup values must appear in the first column of the table passed into VLOOKUP. VLOOKUP is an Excel function to get data from a table organized vertically. ![]()
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